Applications for Support and/or Exhibition must be made in writing with the booking form.
Contracts and Confirmation
Once a Booking Form is received, the relevant documentation will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with the authorized signatures.
Upon receipt of the Booking Form, the Congress Organizer will reserve the items listed in it.
Once payment is received, the items will be confirmed
Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.
: Payment by Credit Card*
Please request a Credit Card payment Authorization form by email firstname.lastname@example.org
Payment by bank transfer: Details will be provided in the invoice*.
Bank charges are the responsibility of the payer.
*Invoice to be issued upon receipt of signed agreement.
Notification of cancellations must be made in writing only. Cancellations received up to 30 days prior to start of the congress will be entitled to a 70% reimbursement of payments received. Cancellations received 29-14 days prior to start of the congress will be entitled to a 50% reimbursement of payments received. Cancellations received from 13 days prior to start of congress, will not receive a reimbursement.
Terms and Conditions
The Terms and Conditions of Sponsorship and Exhibition are included in the agreement. Please note that a signature on the Exhibition agreement indicates the acceptance of these terms and conditions.
Sponsorship & Exhibition Terms and Conditions
- 1. You, are responsible for maintaining and cleaning the booth area. All equipment, accessories, furniture, advertising mediums, etc. that are placed in the booth area by the exhibitor, must be submitted in writing to Bioevents for pre-approval. It is strictly forbidden to bring or place any exhibition equipment, accessories, furniture, advertising mediums, etc., that may cause harm or damage to those attending the exhibition or to third parties, or damage the surrounding area, or to bring or place on the ground any flammable, hazardous material, explosives and anything that is determined as dangerous, by us or by anyone on our behalf or at the venue. At the end of the exhibition, the booth area must be left in good condition, free of any objects and debris including equipment of any kind.
- You are obliged to observe all safety and security rules, including any safety instructions on fire, required by law or required as part of the exhibition, by us or any person acting on our behalf, or by the owners, as amended from time to time. All responsibility under the law preserving and maintaining all of the above, including with respect to fire safety provisions in connection with any act or omission, and / or anyone acting on your behalf or as part of an exhibition, rests solely with you and we are exempt from all responsibility.
- You agree that your participation in the exhibition is at your own risk and you are solely responsible for any claims and/or demands of third parties and any injury, damage, loss, direct or indirect, including loss of profits or revenue, loss or expense incurred by you, your employees, your suppliers, your guests, visitors to the booth, by any third party whatsoever, the venue owners or their representatives, to us or our representatives, and/or to equipment as a result or in connection with any act or omission by you, and/ or anyone on your behalf at the exhibition as a result of non-compliance or breach of obligations in accordance with this agreement. Participation in the exhibition is conditional upon that you comply with provisions of the law relating to your activity in the exhibition, including that that you have all licenses, approvals and permits required by law for managing and operating the exhibits and perform all obligations as per this document throughout the exhibition. You declare that your company holds valid product liability insurance.
- In the event of cancellation, the following conditions will apply: For cancellation notifications received 30 days prior to start of the congress - 20% of payments received will be non-refundable. Notifications received between 29 - 14 days prior to the start of the of the congress -50% of payments received will be non-refundable; Notifications of cancellation received less than 14 days prior to the start of the congress – all payments received will be non-refundable. Failure to arrive up to an hour prior to the exhibition opening, will result in the loss of your right to the exhibition area and exhibition, and will be considered as a cancellation by you of your participation, and we will have the right to use the exhibition area as we decide.