Exhibition Guidelines

Guidelines for Exhibiting at ICTO 2017

  1. The Congress will take place on Thursday 16 March from 07:30 until 17:30 and on Friday 17 March from 08:00 until 15:30 (including registration desk hours), at the Hilton London Wembley located at Lakeside Way, Wembley, HA9 0BU, London

  2. Exhibition area: The exhibition will take place in the Grand Ballroom lobby of the Congress venue. Please note that the exhibition is a 6 m2 area. It contains a table, 2 chairs and a power connection.  We recommend that you decorate your exhibition area with either a ‘Pop-up’ or ‘Roll-ups/Posters’ in addition to material you would like to distribute.   Items may not be attached directly to the hotel property i.e. doors, windows, walls, etc.   Please ensure you do not block any emergency exits.

  3. Shipments: If you are shipping material to the congress venue, please ensure that it arrives by – no more than 24 hours before arrival - and not earlier as the hotel has limited storage space.  For your ease, we have provided a pre-prepared label for the package/s.  Shipments should addressed to:

    Hilton London Wembley
    Lakeside Way
    HA9 0BU
              Please use the delivery form in PDF below

  4. Exhibition Set up & dismantling: Set up will take place from 06:00am on Thursday, 16 March 2017. Set up must be completed by 08:00 in order to allow for the area to be cleaned in preparation for the congress. 

  5. Dismantling will take place after the afternoon coffee break on Friday, 17 March and should be completed by 15:30.  Please ensure not to leave behind any equipment.    

  6. Exhibition Hours: The exhibition will run in parallel to the congress, we recommend that you remain at or near your exhibition area during all of the coffee breaks and lunch breaks. 

  7. Equipment: Please do not leave any valuable equipment unattended at any time. The Congress secretariat and organisers be held liable for any items left behind, stolen or damaged.

  8. Food products: Exhibitors are not permitted to bring food items into the Congress area with the exception of small items such as sweets or candies.  

  9. Exhibition Name Tags: You can collect your name tag from the registration desk. Name tags must be worn to all congress events.  Additional exhibitors name tags may be purchased on-site at a 50% discount. 

  10. Congress staff will be available on-site during the set-up and throughout the congress to provide assistance. 
We wish you a fruitful and successful event and thank you in advance for your kind cooperation.